Project Control is a convenience feature which filters items for time and expense entry based on what is assigned to the employees whereas Employee Control is an overall security feature which further affects access to reports and other access within BillQuick.
Employee Control settings override Project Control and all other security settings. However, you may still want to use the Project Control in limiting the number of available activities and expenses for specific projects to speed time and expense entry, and limit errors. There are four modules within BillQuick where you can override the employee control settings with the project control. The modules are Time Entry, Expense Log, Timer and Vendor Bills.
To do so:
1. In your Security settings for the selected employee, choose the module and the corresponding permission. In the example below, Time Entry permission #35 (Apply Project Control on top of Employee Control) is checked.
2. On the Employee Control screen, assign Projects, Activities and Expenses to the employee. Once these are assigned, these settings will take precedence over all other security settings and Project Control. For instance, you may assign a total of 5 activities and expenses to the employee. These are available for all projects that the employee has access to.
3. Usually, the same 5 activities and expenses are not assigned in Project Control. In the example below, an employee is assigned to a project with only one same activity and expense.
4. When the employee enters expenses in Expense Log, although he/she is assigned to more expenses in Employee Control, only one expense assigned in Project Control is available for this project.
5. However, as soon as the employee selects another project where there is no project control set, the full list of expenses set in Employee Control is made available.