For several years BillQuick customers have easily assigned tasks and expected hours-to-complete to employees and consultants. This is called the Allocate Hours & Units feature. It has been enhanced further based on your feedback.
Project allocations and schedules can be viewed as a Gantt chart. The chart can be turned on and off as desired. When you change the start or end date for a task, the bar in the chart expands or contracts. You can also drag the end of a bar to change a date.
When you view allocated hours for tasks by project, the time period required for all assigned tasks and for each task spreads out before you on the Gantt chart. Similarly, when you view by employee, the allocation schedule shows the projects and tasks assigned to an employee. The Gantt chart shows the time period for the project and employee’s assigned tasks.
Another feature is the option to email employees and sub-consultants their assigned tasks and allocated hours. You simply select the rows that contain the tasks for one employee or multiple employees. When you click Send Allocation via Email, BillQuick uses the email address of each employee to deliver the information.
Recommendation: As before, users can see remaining hours for their project allocations as they enter their time. If you find they are missing the Remaining Hours information or managers need to know remaining hours for their projects, consider automating the delivery of Allocated vs. Spent reports using BillQuick Agent.
Note: Allocated Hours & Units feature is available in the BillQuick Pro and Enterprise editions.