BQE Knowledgebase



How do I apply new rates to old time entries?

Problem: If a user modified the rates defined in the Service Fee Schedule and Employee screens, is there a way to apply these rates to the time entries previously recorded?

Rate changes are never retroactive by design. You must always change rates manually if a rate change needs to be applied to a previously made time entry.
There are three ways to change rates to previously recorded time entries:
1. In Time Card (Sheet View) click inside the Hours cell for a row. Look to the table towards the bottom left and you will see the Bill Rate and Cost rate associated with that time entry. Change them and then click on the next row to save changes.
2. In time card (Sheet View) select the time entries (one or more) and then click on the Change button on the toolbar and change Bill Rate to the new rate.
3. You can also change rates using QuickUpdate if you have BillQuick Pro or above.
QuickUpdate allows you to change bill rates and cost rates of time entries in a batch. In case you have modified the rates of an employee, or you have updated the Service Fee Schedule of a project, QuickUpdate can be used to apply modified rates to the past entries as follows:
a) Click QuickUpdate under Utilities menu.
b) Apply the filters required to select only the desired time entries.
c) Click Rebuild button to select the time entries according to filters applied.
d) Click View, if you wish to see the filtered entries. 
e) Check the option “Update using current Bill Rate” and/or “Update using current Cost Rate”.
f) Click Update, to start the update process. The progress bar at the bottom of screen shows the progress of update process. Once the process is over, it displays a message about the completion. You can click the view button again, to see the updated rates.
NOTE:
 - QuickUpdate feature is not available in BillQuick Lite and BillQuick Basic.
 - QuickUpdate can not be used to change cost in Expense Log entries.
 - You cannot change the rates for a time entry that has already been billed.
Solution: Rate changes are never retroactive by default. You must always change rates manually for previously recorded time entries. There are three ways to change rates of previously recorded time entries:
 
  1. In Time Card (Sheet View), click inside the Hours cell of a time entry row. Look at the table towards the bottom left and you will see the Bill Rate and Cost rate associated with that time entry. Change them and then click on the next row to save changes.
  2. Select the time entries (one or more) and click on the Change button on the toolbar. Change Bill Rate to the new rate.
  3. You can also change the rates using QuickUpdate if you have BillQuick Pro or above.
QuickUpdate allows you to change bill rates and cost rates of time entries in a batch. In case you have modified the rates of an employee or updated the Service Fee Schedule of a project, QuickUpdate can be used to apply modified rates to the past entries as follows:
  1. Select QuickUpdate from the Utilities menu.
  2. Apply the filters to select only the desired time entries.
  3. Click Rebuild to select the time entries according to the filters applied.
  4. Click View, if you wish to see the filtered entries. 
  5. Check the option “Update using current Bill Rate” and/or “Update using current Cost Rate”.
  6. Click Update to start the update process. The progress bar at the bottom of the screen shows the progress. Once the process is over, it displays a message about the completion.
  7. You can click the View button again to see the updated rates.
Note:
 - QuickUpdate feature is not available in BillQuick Lite and BillQuick Basic editions.
 - QuickUpdate cannot be used to change cost in Expense Log entries.
 - You cannot change the rates for a time entry that has already been billed.


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Article Details

Last Updated
4th of August, 2017

Product
BillQuick, BillQuick Online, Web Suite

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