BQE Knowledgebase



How do I create percent complete invoices?

Timekeepers should track their time without regard to the billing or contract type.  You may bill a “flat fee” or a percentage of a fee-even though there are billable hours charged to the project. By tracking all time charged to the project, you can get a very accurate analysis of your profitability. You can always change the Net Bill in the Billing Review screen to reflect a percentage of a fee or any amount you wish to bill. The invoice template will determine the level of detail you show the customer. Following is an explanation of how to create Percent Complete invoices in two ways, manually or by the wizard.

Manually:
1. Proceed to the Billing Review screen
2. If the ‘% Complete’ field is not present as column you can enable it by going to the menu bar and selecting EDIT>FIELD CHOOSER and check the Percent Complete Tag box.
3. In the ‘% Complete’ field, type in the percentage you wish to bill.
4. Check the ‘B’ box. A pop-up screen will appear asking you the following: ‘Based on the revised % complete, your Net Bill for this Project will be re-calculated. Do you want BillQuick to change the Net Bill amount accordingly?’ Click ‘Yes’
5. Click on the Process icon to process the draft or final invoice.
6. A pop-up screen will appear asking you the following: ‘You have modified the percent complete field for one or more Projects. Would you like to copy the revised percent complete values to the Project table?’ Click ‘Yes’ to update your project completion percentage.
Wizard:
1. In the BillQuick menu select VIEW>WIZARDS>INVOICE WIZARD
2. In the invoice wizard set your billing period and project you wish to invoice; click NEXT.
3. Type in the percent you want to bill in the Percent Complete field, then click on ‘Calculate Net Bill’ if you wish to update your project percent complete also check ‘Update percent compete value’ and click NEXT.
4. The Next screen you can change the invoice number and/or add memos to the invoice, click on the NEXT when finished.
5. Select if you would like to process the final or draft invoice; click NEXT.
6. The next screen will ask you if you would like to process another invoice, make your selection and click FINISH.
Manually:

1. Proceed to the Billing Review screen.
2. If the ‘% Complete’ field is not present as a column, you can enable it by going to Edit menu, Field Chooser and checking it.
3. In the ‘% Complete’ field, type in the percentage you wish to bill for the project.
4. Check the ‘B’ box. A pop-up screen will appear asking you the following: ‘Based on the revised % Complete, your Net Bill for this project will be re-calculated. Do you want BillQuick to change the Net Bill amount accordingly?’ Click ‘Yes’.
5. Click on the Process button to generate the draft or final invoice.
6. A pop-up screen will appear asking you the following: ‘You have modified the % Complete field for one or more projects. Would you like to copy the revised percent complete values to the Project table?’ Click ‘Yes’ to update it.

Using Phased Invoice Wizard:

1. In BillQuick, select View menu, Wizards, Invoice Wizard.
2. In the Wizard, set your Billing Period and Project that you want to invoice; click Next.
3. Type the percent you want to bill in the Percent Complete field, then click on ‘Calculate Net Bill’.
4. If you want to update your project's percent complete, also check ‘Update Percent Compete Value’ and click Next.
5. In the next screen, you can change the invoice number and/or add memos to it. Click Next when done.
5. Select if you would like to process a final or draft invoice; click Next.
6. The next screen will ask you if you would like to process another invoice, make your selection and click Finish when done.


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Article Details

Last Updated
30th of September, 2013

Product
BillQuick

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